Ever forget an assignment? Make it less likely with automatic agenda emails.

I hate to admit it, but there have been those mortifying times when I’ve forgotten I had a job to get to. It’s easy to follow a schedule when it’s the same every day, but when you’re a community interpreter and your schedule changes every day, you might need a little help.

Lately, some of the agencies I work for have started sending out automatic agenda reminders via email, such as “Here is your schedule for this week” or “Here is your schedule today.” These reminder emails are very helpful — so helpful I was about to ask an agency who doesn’t send them to send them. I rethought that, though, because I had forgotten a job with them that week and I didn’t want it to come across as, “Well, it would help if you sent me a reminder.” So I did some searching and found that I could set up my own email reminders in my Google calendar. Here’s how:

In your Google calendar, go to Settings. Currently the way to do this is to click on the gear icon in the top right corner of the page. When in Settings, click the Calendars tab from the tabs toward the top left of the page (where you see General, Calendars, Mobile Setup, Labs). For your work calendar, look for the Notifications heading just right of the center of the Calendar line (where you see CALENDAR, SHOW IN LIST, NOTIFICATIONS, SHARING). Follow the Notifications link for your work calendar. Scroll to the bottom of the page where it says, “Daily agenda: Receive an email with your agenda every day at 5am in your current time zone.” Check the box next to Email and/or SMS, and you’re done! You will now get your very own agenda reminders at the crack of dawn.

Go forth and serve thy Deaf and hearing consumers!

P.S. I know not everyone uses Gmail or Google Apps, but maybe the calendaring program you use does this too. If not, maybe you should get with a program that does.

Author: Daniel Greene

I facilitate communication between Deaf and hearing people, and I teach people American Sign Language (ASL) and interpreting. Apart from doing the work I love, my greatest joys are family & friends, entertainment, food, photography, and travel.

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